COVID-19 Vaccines of The Arbors residents and staff have begun! We are extremely thankful to be on the priority list of those who receive this long-awaited vaccine! We have partnered with CVS to administer these vaccines on-site.
The following is the schedule for the vaccine administration at all communities:
Islandia East and West: 1/15-Dose 1, 2/5-Dose 1 and 2, 2/26-Dose 2
Bohemia: 1/29-Dose 1, 2/19-Dose 1 and 2, 3/12-Dose 2
Hauppauge: 1/29-Dose 1, 2/19-Dose 1 and 2, 3/12-Dose 2
Westbury: 1/17-Dose 1, 2/7-Dose 1 and 2, 2/28-Dose 2
January 5, 2021
Thank you for everything you do to protect yourself and our residents from getting COVID-19. As many of you know, residents of long-term care facilities are among those now being offered COVID-19 vaccines. Making sure residents receive COVID-19 vaccinations early will help save their lives. Because many residents have underlying health conditions and live in group settings, they are at higher risk of infection and severe illness from COVID-19. Our residents matter to us and getting vaccinated is an important step to prevent them from getting sick with COVID-19 disease.
To offer convenient access to the vaccine, we have partnered with CVS to provide on-site COVID-19 vaccinations for residents and staff. At the end of this letter, you will find specific information about on-site vaccination clinics in the very near future. Please be advised we are getting these dates out to you almost immediately following receipt (received yesterday) so that we are keeping you informed. When a resident agrees to get vaccinated, or person who is appointed to make medical decisions agrees to have a resident vaccinated, it will be documented in the resident’s chart. We will work directly with CVS to ensure residents receive a fact sheet before vaccination, explaining the risks and benefits of the COVID-19 vaccine. Our management team has already been in contact with each resident to obtain consent, with the exception of our Safe Care community where the resident’s representative must complete the vaccination form for each resident. We will also be reaching out to the resident’s representative listed as the first contact on the personal data sheet with the decision their loved one has made about receiving the vaccine.
We understand you may have questions about the vaccine. Residents may have some side effects, which are normal signs that their bodies are building protection. The most common side effects are pain at the injection site, fever, and chills. These side effects tend to be mild to moderate and go away on their own within 1–2 days. We will work with residents and families to report any health problems that occur after vaccination, even if we are unsure if the vaccine caused the health problem. We will also be adding additional staff to our current schedules to plan for extra care and supervision of our residents after the vaccine is administered and to keep closer watch on how each resident is doing. You can also visit the CDC’s website for additional information at https://www.cdc.gov/vaccines/covid-19/index.html.
COVID-19 vaccines are an important tool to help stop the pandemic. However, even after vaccination, everyone in the facility will continue following all the current guidance to protect themselves and others, including wearing a mask, staying at least 6 feet away from others, following facility guidance on visitation and infection control, and cleaning hands often. We will remain diligent with all safety practices.
Thank you again for your ongoing support and positive feedback. Your letters and words of praise have been a huge part of motivating our staff during this Pandemic and words alone can’t express how much your feedback has meant to them. Below is the date and time we are scheduled to receive vaccinations at our community.
Please note we will not be able to have visitation on the below dates as we will be devoting all of our time and attention to the residents during the vaccination process and after.
Islandia East and West: 1/15-Dose 1, 2/5-Dose 1 and 2, 2/26-Dose 2
Bohemia: 1/29-Dose 1, 2/19-Dose 1 and 2, 3/12-Dose 2
Hauppauge: 1/29-Dose 1, 2/19-Dose 1 and 2, 3/12-Dose 2
Westbury: 1/17-Dose 1, 2/7-Dose 1 and 2, 2/28-Dose 2
Please contact the Executive Director if you have any additional questions. It is critically important that you reach out if you have any questions as we were not given much notice to prepare for our vaccine date and want to keep you informed.
The Arbors at Westbury Executive Director: Howard Foster 516-333-6400
The Arbors at Bohemia Executive Director: John Giordano 631-567-3113
The Arbors at Islandia West Executive Director: Allison Menze 631-582-3600
The Arbors at Islandia East Executive Director: Debra La Rosa 631-232-3131
The Arbors at Hauppauge Executive Director: Jaqueline Osborne 631-582-3334
Thank you for your on-going support and understanding during these unprecedented times.
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December 21, 2020
Dear Valued Family Members,
We are happy to report that the COVID-19 vaccine through the CDC and in conjunction with CVS Pharmacy will soon be available to our residents and staff. Attached is a pre-recorded webinar link that can hopefully answer some of the questions you may have, as well as explain the process for administration of the vaccine.
The following are a few noteworthy items:
For all residents in Assisted Living, the residents themselves can fill out the necessary Consent Forms. Our Case Managers and Wellness Directors will meet individually with each resident to explain the process, review the Consent Forms, answer any questions they may have and obtain a confirmation that they either want the vaccine or decline the vaccine.
For our Safe Care Community, we will need the resident’s representative to fill out the consent form and return it to the Community as soon as possible. A member of the staff will be reaching out to you in the next few days to review the process with you and answer any questions you may have.
We currently do not have a definitive date that the vaccine will be arriving at our Communities but anticipate it being within the next couple of weeks. That being said, we will begin the process of gathering all required information immediately and will keep you apprised of all updates relative to when the vaccine will be administered via email.
I encourage you to view the attached pre-recorded webinar, as it is very comprehensive and will give you an opportunity to review the necessary documentation required. As you all know, COVID has hit our adult population in the most severe way possible and our greatest hope is that this vaccine is the first step in our recovery.
If you have any additional questions or concerns please feel free to reach out to your Community’s Contact Person listed below.
The Arbors at Westbury Executive Director: Howard Foster 516-333-6400
The Arbors at Bohemia Executive Director: John Giordano 631-567-3113
The Arbors at Islandia West Executive Director: Allison Menze 631-582-3600
The Arbors at Islandia East Executive Director: Debra La Rosa 631-232-3131
The Arbors at Hauppauge Executive Director: Jaqueline Osborne 631-582-3334
Thank you for your on-going support and understanding during these unprecedented times.
Process that we will be following:
- Getting Consent forms filled out by resident or family member ASAP
- We will register resident with CVS Pharmacy
- CVS Pharmacy team will be performing the vaccine on site at our communities (date TBD)
- Vaccine documentation will be provided to the resident, and will be kept on file at the community.
Click here for vaccine webinar
(Keep in mind that this webinar was designed for the Community contact person.)
For more information on the COVID-19 Vaccine, click here
• Visitors will be permitted with a scheduled appointment only. Appointments will be taken
by the front desk receptionist
• Visitors will fill out a questionnaire and get temperature taken at the front door
• 2 family members per resident and no more than 4 residents to receive visitors at one time
• Visits will be limited to 30 minutes to allow for all residents to enjoy company
• No more than 2 visits per week to allow for all residents to receive visitors
• Visitors will be directed to a designated OUTDOOR location by a staff member and will
maintain the required 6 foot social distancing throughout the visit. Visiting will be outdoors
unless otherwise arranged by the Executive Director due to inclement weather.
• Visitors must wear a mask at all times
**All of the above are weather permitting and subject to change at the discretion of the operator and in accordance with any new local or state guidance provided by NYS Department of Health. In situations where visitation is scheduled and there is inclement weather, the Executive Director will accommodate visitation in a designated indoor area. Visitation can also be halted at any time if conditions change at the community and they no longer meet Department of Health criteria to maintain visitation. Eblast notifications will be sent out with updates as needed and/or as changes occur.